Adding Retention Commitments Using the 583

Retention commitments are recorded in local catalogs using the marc 583 “Action Note”. EAST recommends that this field be added to the holdings/item/checkin level whenever possible. Please follow the OCLC's Detailed Metadata Guidelines for using the 583 field in shared print projects. See more details on the 583 for EAST Monographs page or Serials/Journals page.

Instructions for Monographs:

Initial retentions will be added based on the results of the allocation lists generated by SCS and accessible in GreenGlass or exported from Gold Rush.  Below are instructions on batch creation of 583s using the allocation lists:

• Aleph

• Alma

  • See also 

    • Adding committed to retain flag to items in Alma

    • USMAI Alma documentation

  • Handling 'bound with' materials

    • Tufts University (pdf)

    • Union College (pdf) 

    • University of Rochester (pdf)

  • Displaying in Primo:

    • Documentation from PASCAL (example record)

• Folio

• Millennium  text / video using inventory module  

• Sierra: Create Lists Import in Sierra

• Voyager: Instructions / video / EAST_MFHD_583_NOTE.dslr

• WMS  

Instructions for Serials (or what we know so far):

• Aleph 

• Alma  (see list of Alma libraries below)

• Folio

• Millennium / Sierra

• Voyager

• WMS (same as monographs)